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Fair Processing Notice - Candidate

Updated on 11.02.2019

Find out how we use your information.

Why do we collect your data?

All data that we collect and hold about you as an individual (your “Personal Data”), which might include your contact details (name, surname, phone number, email address, etc.) as well as the information provided in the CV (data on education and your professional experience),, is held and processed by us in accordance with the law and in accordance with our Privacy Statement. This means that Knight Frank will only ever use your Personal Data for the purposes for which it is collected and only keep it for as long as necessary to fulfil those purposes (unless legally obliged to keep it for longer).

We will only use your Personal Data for recruiting purposes, identifying possible collaboration opportunities, valuating the qualifications of applicants for a job at Knight Frank, organizing interviews, checking the knowledge required to be employed for certain jobs, and establishing the conditions of the employment offer (unless you tell us otherwise).

Who do we share your data with?

Knight Frank respects your privacy and therefore will never sell your personal data to anyone for any reason. In fact, there are only three circumstances in which we will share your Personal Data with third parties, these are:

1.When we are required by law or court order to share your Personal Data, this might include background checks (such as credit reference checks through agencies) or fulfilling other regulatory purposes; or

2.When you tell us to share your Personal Data or otherwise give us your express consent to share it, for example, where you ask us to share your details with other companies within Knight Frank for job opportunities.

If ever you want us to, we will promptly provide you with details of exactly who your Personal Data has been shared with and why.

How long is your data stored?

In order to be able to make any employment offers to you, we will keep the data for a period of 12 months. You may request that data be deleted at any time if you are no longer interested in a job with Knight Frank by submitting a request to

How do we store your data?

When you provide us with your Personal Data we will process it using our systems, meaning your details will be inputted into our secure databases. We have security in place to ensure that your data is not lost, stolen, accessed by unauthorised third parties, or tampered with in any way. Internally, your personal data will only be accessible by those members of our staff that have a need to see your data (which will depend on the nature of the services we are providing to you).

Are we allowed to do this?

Absolutely. We process your personal data at your request, for taking any steps prior to concluding an individual employment contract, or for our the legitimate interests, for recruitment purposes.

Would you like to know more?

For further information concerning what Personal Data we hold about you, how you can access it and our use of Personal Data generally, please see our Privacy Statement online at or email our Data Protection Officer at